Learning Environment News

Stay up to date with all the news from our team.

Learning Environment News

The Learning Environments News feed is a great place to look for any of the latest updates and communications from the team.

Keep up to date with training opportunities and updates to VU Collaborate in our regular posts. We also offer helpful hints and tips about the technical aspects of using VU Collaborate which are tailored for staff. Out posts are planned to respond directly to the most common questions and inquiries we get at each point of the semester.

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VU Collaborate Spaces

On Sunday 11th Feb at 5pm, automatic delivery space creation began for Higher Education units. This created the Delivery Space, enrolled users from the Master Space into the Delivery Space, and copied content from the Master Space into the Delivery space. The process was complete by Monday evening. 

From that point in time, your Delivery Space became available (under My Spaces), this is the space you should be working in now. The Delivery Space (under My Spaces) is where students are enrolled and will gain access on Monday 19th February (for Semester 1 and Semester 1 Block 1 2018).

To access the delivery space/s, click on the waffle up the top middle of the screen (see below) and type the unit code or name into the search bar.  If you pin the unit, it comes up in the tiles/pictures on your home page from then on.


 navigation bar

At the end of the teaching period you can copy content from the delivery space back into the Master Space, ready for the next creation of a Delivery Space.

For a quick overview of how spaces operate see the diagram below.

Space changes pic

If you have any questions, please email This email address is being protected from spambots. You need JavaScript enabled to view it. 

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Changes to VU Collaborate Space Creation

There are some exciting changes to be introduced to VU Collaborate in January 2018. These changes are designed to reduce the administrative tasks in setting up Spaces in VU Collaborate and to ensure students get access to their Unit Spaces in a timely manner. Over the next few weeks the Learning Environments team will be communicating a range of other changes to expect in VU Collaborate and any actions that you may be required to perform.

Preparing for Space Creation Automation

Space Creation Automation will involve the automatic creation of Spaces in VU Collaborate based on student enrolment data in the Student Management System and then the copying of Space content and staff enrolments from a new type of Space called a Unit Master Space.


The Unit Master Space is where you will need to build all of your content so that it can be automatically copied into the delivery Space at the beginning of the semester. The copying process will occur 2 weeks before the beginning of the semester (1 week before students have access) so it is critical that your content is ready as the copying process will only occur once.

In order to commence building or copying content into the Unit Master Spaces you will need to be enrolled as a Convenor in the Spaces. To get enrolled in your Unit Master Spaces please do one of the following:

The Learning Environments team will also provide support in copying your existing content from a previous delivery Space or a Sandpit into the new Unit Master Space ensuring it is ready for the automation process.

Important Note: For every Unit there are 2 Unit Master Spaces created, one for ‘Normal’ (blended) delivery and one for ‘Fully online’ delivery. Unless your Unit is listed in CAMs as fully online, you should build your content in the ‘Normal’ Space. If your content is built in the wrong Master Space it will not be copied

You can access your Master Spaces from the “My Master Spaces” widget on the Home page of VU Collaborate.

my master spaces


Although all single Unit delivery Spaces will be created automatically and populated with content from the specific Unit Master Space, some other Spaces will require manual creation by the ITS eLearning team. Shortly we will advise you about these exceptions and the required process for requesting them. We will also be providing detailed guides on the VU Collaborate Help site (https://blendedlearning.vu.edu.au).


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Increase engagement next semester with interactive tools

Interactive Learning Tool image

Did you know you can increase the interactivity in your unit simply by altering the tools you use in your VU Collaborate space?  You could change straight-forward readings into activities such as interactive timelines, use accordions to show certain pieces of information at a time, flashcards for improving memory, or even board games.  This can all be done using the H5P tool in VU Collaborate. 

What options do I have with H5P? 

There are timelines, accordions, flashcards, interactive videos, mark the words, board games, summary tools, image collages, drag and drop, fill in the blanks, and multiple choice tools.  This seems like plenty of options to increase engagement and there are other tools available too to suit your preferences and those of the students in your course. 

Where can I see how these work? 

There are a number of examples already placed into VU Collaborate so that you can see how they look and work.  Check the VU Collaborate Essentials space for many examples created by TELD staff of the Learning Environments Team.  

Where can I get more information about H5P? 

H5P is an open source community driven project that has been integrated into VU Collaborate.  The activities are available for staff to create online interactions using learning materials that are already available to them.  You can see what they are all about and get more ideas by checking their website

For more information about using H5P in VU Collaborate, please visit the Learning Environments Help site. If you encounter any issues, please contact the ITS Service Desk by phone on (03) 9919 2777, This email address is being protected from spambots. You need JavaScript enabled to view it. or self-service.

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Are you finished your unit for the semester? If so, use a VU Collaborate survey for information to improve the unit

Computer on desk

With another semester successfully completed, hopefully your experience with using VU Collaborate is becoming more and more positive. Before your students depart, build a survey or two to capture how your students felt about the course, so you have real data to improve the unit for the next semester.  

How do I build a survey? 

Creating a survey can be done by clicking on the Assessment tab and then Surveys within your VU Collaborate Space. Click on the New Survey button and proceed to add your questions.  If you want to create more than one survey, you could build your questions in the Question Library first. 

What types of questions can I add to the survey? 

The Survey tool uses the same question types as the Quizzes tool, including Likert questions, short answer, long answer and multiple choice questions.  See how to create a survey with this guide

Can I make a survey anonymous? 

Yes you can. When creating your survey, select the make results anonymous checkbox to enable submission anonymity.  

Can students view or edit their survey submission? 

Unfortunately once a student has submitted their survey responses, they are unable to review their submission or make further changes. A new submission will have to be made.  

Where can I find an example of a survey used in VU Collaborate? 

All staff have access to VU Collaborate Essentials where you are enrolled as a student so you can see how different things look from a student point of view. There is also information and communication tools for you to learn more about VU Collaborate and the other learning tools.  By going into this Space and selecting Assessments and Surveys, you will be able to see an example of a survey including questions designed to collect space evaluation data. 

For more information about surveys in VU Collaborate, please visit the Learning Environments Help site. If you encounter any issues, please contact the ITS Service Desk by phone on (03) 9919 2777, This email address is being protected from spambots. You need JavaScript enabled to view it. or self-service

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See where students are up to with the User Progress, Intelligent Agents and Echo360 ALP tools


Woman working on Computer


Would you like to know how many times a student has accessed the unit Space this semester or who has engaged with the material in Echo360 ALP?  Perhaps you would like to automate some emails to remind students to check their own progress.  User Progress, Intelligent Agents and Echo360 ALP can help you do these things. Read some of the common questions below. 

How can I view a student’s online activity in my VU Collaborate Space? 

View the student’s progress based on login, content accessed, assessment submission or discussion activity using the User Progress tool in the Results tab. 

How can I use Intelligent Agents? 

Intelligent Agents (IAs) can be used to send emails to students according to almost any criteria you set. For example, you can set an IA to send a student an email when they have not logged in for a week and BCC yourself so you get the notifying email too. It is also possible to send IA support emails if a student receives a low score on an assignment or quiz. Setting up Intelligent Agents is simple and easy to set up at any time of the semester. 

Can I manually run intelligent agents? 

You can manually run intelligent agents instead of using a schedule by clicking on the triangle dropdown menu next to the name of the intelligent agent.  Select Run Now. 

How can I view analytics in Echo360 ALP? 

If you have used Echo360 ALP, there are various analytic capabilities that track who has engaged with recordings, presentations and activities and for how long. Please view this resource for further information.  

For more information, please see the VU Collaborate Help Guides on the Learning Environments Help site. If you encounter any issues, contact the ITS Service Desk by phone on (03) 9919 2777, This email address is being protected from spambots. You need JavaScript enabled to view it. or self-service

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